Changing a company name in India is a legal process under the Companies Act, 2013 and requires approvals from both shareholders and the Ministry of Corporate Affairs (MCA). Here’s a slightly detailed explanation of each step:
- Board Resolution
The process starts with a meeting of the Board of Directors.
Directors discuss and approve the proposal to change the company name.
They also authorize a director or company secretary to proceed with filings.
- Check Name Availability
Before applying, the new name must be unique and compliant.
Check availability on the MCA portal.
Ensure the name is not identical or too similar to an existing company or trademark.
- File RUN (Reserve Unique Name) Form
Submit the proposed name through the RUN form on MCA.
You can propose up to 2 names.
MCA reviews and either approves or rejects based on guidelines.
- Pass Special Resolution
Once the name is approved:
Conduct a General Meeting of shareholders.
Pass a Special Resolution (minimum 75% approval) to change the name.
This step is mandatory as it alters the company’s Memorandum of Association (MOA).
- File INC-24 Form
File INC-24 with MCA to get final approval for the name change.
Attach required documents:
Copy of Special Resolution
Updated MOA and AOA
Board resolution
MCA verifies and issues a Fresh Certificate of Incorporation with the new name.
Final Result
After approval, the company legally operates under the new name, and all official documents (PAN, bank accounts, GST, etc.) must be updated.